HOST/EVENT COORDINATOR POSITION
**This position is funded through Canada Summer Jobs (CSJ). To be eligible, applicants must be younger than 30 years of age at the start of employment.
The Host / Event Coordinator role is responsible for:
- Warmly greeting our sponsors / guests at the festival’s events.
- Punctual and friendly to all who enter the VIP sponsor section.
- Co-ordinate ticket packages and our reserved seating/parking process.
- Ongoing social media updates.
- Complete a post-event written report.
Event & Fundraiser Preparation
- Assist Events Committee / PMF team booking press conferences, sponsorship functions and communicating with venue operations.
- Assist with coordinating events; orientation day, and volunteer wrap-up party alongside Volunteer Coordinator.
- Attend all event meetings and brainstorming sessions and assist with putting together show runs.
- Setup Homebase work scheduler portal for summer staff of fifteen.
- Answer phones and reply to festival inquiries via email.
Onsite at outdoor events (July – August)
- Oversee and supervise all volunteer front gate ushers on-site.
- Assist with preparing event show runs, support new digital eticketing app and work with administration on communications.
- Respond to concerns/inquiries from staff and volunteers.
- Assist with artist hotel bookings and special requests.
- Assist the team with merchandise kiosk set-up if it is deemed safe to do so. Prepare merchandise revenue counts, and volunteer merchandiser process management.
- Help organize backstage, including potential sponsor meet & greet and green room cleanup at the end of the night.
- Assist in pick up/delivery of supplies, food, and equipment.
General Skills
- Must be available to work from PMF office throughout the week during July and August and available every Wednesday and Saturday over the festivals concert run.
- Approximately two to three years of experience in events or tourism related roles.
- Experience with project management is an asset.
- Ability to multitask and prioritize assignments to meet deadlines.
- General administrative duties as required while working from the Musicfest office.
- Fluency in Windows & Mac operating systems & applications.
- Valid driver’s license and clean driving record required.
- Must be able to successfully complete criminal background check.
- Oral presentation and public speaking skills essential.
- Written and verbal communication skills essential.
- Ability to exhibit diplomacy and professionalism under pressure.
- Ability to solve problems quickly and appropriately.
- Professional and presentable when meeting with sponsors and the board of directors.
- Must be able to successfully complete criminal background check.
Hours and schedule will vary – evening and weekend work is required. We fully understand that this is a big commitment, which is why we ask that you carefully consider your availability before applying for this position.
TO APPLY:
Please send a cover letter and resume via email to:
Tracey Randall, General Manager: info@ptbomusicfest.ca
Subject: Host / Event Coordinator Position
Application Deadline: Wednesday, May 4 at 4PM
30 hours per week for summer months
Start date mid May
End date: August 26, 2022
Applications will be screened and interviewed as received. No phone calls, please.
Thank you to all applicants. Only those selected for an interview will be contacted.
