Musicfest is Hiring a Host/Event Coordinator!



**This position is funded through Canada Summer Jobs (CSJ). To be eligible, applicants must be younger than 30 years of age at the start of employment.


The Host / Event Coordinator role is responsible for:

  • Warmly greeting our sponsors / guests at the festival’s events.
  • Punctual and friendly to all who enter the VIP sponsor section.
  • Co-ordinate ticket packages and our reserved seating/parking process.
  • Ongoing social media updates.
  • Complete a post-event written report.


Event & Fundraiser Preparation

  • Assist Events Committee / PMF team booking press conferences, sponsorship functions and communicating with venue operations.
  • Assist with coordinating events; orientation day, and volunteer wrap-up party alongside Volunteer Coordinator.
  • Attend all event meetings and brainstorming sessions and assist with putting together show runs.
  • Setup Homebase work scheduler portal for summer staff of fifteen.
  • Answer phones and reply to festival inquiries via email.


Onsite at outdoor events (July – August)

  • Oversee and supervise all volunteer front gate ushers on-site.
  • Assist with preparing event show runs, support new digital eticketing app and work with administration on communications.
  • Respond to concerns/inquiries from staff and volunteers.
  • Assist with artist hotel bookings and special requests.
  • Assist the team with merchandise kiosk set-up if it is deemed safe to do so. Prepare merchandise revenue counts, and volunteer merchandiser process management.
  • Help organize backstage, including potential sponsor meet & greet and green room cleanup at the end of the night.
  • Assist in pick up/delivery of supplies, food, and equipment.


General Skills

  • Must be available to work from PMF office throughout the week during July and August and available every Wednesday and Saturday over the festivals concert run.
  • Approximately two to three years of experience in events or tourism related roles.
  • Experience with project management is an asset.
  • Ability to multitask and prioritize assignments to meet deadlines.
  • General administrative duties as required while working from the Musicfest office.
  • Fluency in Windows & Mac operating systems & applications.
  • Valid driver’s license and clean driving record required.
  • Must be able to successfully complete criminal background check.
  • Oral presentation and public speaking skills essential.
  • Written and verbal communication skills essential.
  • Ability to exhibit diplomacy and professionalism under pressure.
  • Ability to solve problems quickly and appropriately.
  • Professional and presentable when meeting with sponsors and the board of directors.
  • Must be able to successfully complete criminal background check.

Hours and schedule will vary – evening and weekend work is required. We fully understand that this is a big commitment, which is why we ask that you carefully consider your availability before applying for this position.



Please send a cover letter and resume via email to:

Tracey Randall, General Manager: info@ptbomusicfest.ca
Subject: Host / Event Coordinator Position


Application Deadline: Wednesday, May 4 at 4PM

30 hours per week for summer months

Start date mid May

End date: August 26, 2022


Applications will be screened and interviewed as received. No phone calls, please.

Thank you to all applicants. Only those selected for an interview will be contacted.