New Deadline: Host/Event Coordinator – Canada Summer Jobs Contract Position


Host / Event Coordinator

Part-time contract

30 hours per week for 9 weeks

Reporting to the General Manager

Peterborough Musicfest (PMF) is an independent non-profit, charitable organization that typically offers 17 free-admission concerts every Wednesday and Saturday evening during its summer season. Our stage has seen the likes of Dallas Green from City and Colour, Terri Clarke, k-os, Walk Off the Earth, Tegan & Sara, Carly Rae Jepsen, Our Lady Peace, Tom Cochrane, Kiefer Sutherland, and many more.  PMF is one of the largest free festivals of its kind in Canada and has an outsized impact on the local economy, generating upwards of $5M in economic activity. We’re proud of what we have built, and we invite qualified candidates to bring their talent and passion to our summer team.

**This position is funded through Canada Summer Jobs (CSJ). To be eligible, applicants must be younger than 30 years of age at the start of employment.

The Host / Event Coordinator role is responsible for:

  • Warmly greeting our sponsors / guests at the festival’s events.
  • Punctual and friendly to all who enter the VIP sponsor section.
  • Co-ordinate ticket packages and our reserved seating/parking process.
  • Ongoing social media updates.
  • Complete a post-event written report.

Event & Fundraiser Preparation

  • Assist Events Committee / PMF team booking press conferences, sponsorship functions and communicating with venue operations.
  • Assist the Events team with the successful staging of new events outside our normal park environment.
  • Attend all event meetings and brainstorming sessions and assist with putting together a show run.
  • Setup Homebase work scheduler portal.
  • Answer phones and reply to festival inquiries via email.

Onsite at outdoor events (late August and September)

  • Assist with preparing event show runs, support ticket access and work with administration on communications.
  • Respond to concerns/inquiries from venue staff and volunteers.
  • Assist with artist hotel bookings and special requests.
  • Assist the team with marketing kiosk set-up if it is deemed safe to do so.
  • Assist in merchandise revenue counts, and volunteer merchandiser process management.
  • Help organize backstage, including potential sponsor meet & greet and green room cleanup at the end of the night.
  • Assist in pick up/delivery of supplies/food/equipment.

General Skills

  • Must be available to work from PMF office throughout the week during August and September and occasional Saturdays.
  • Approximately two to three years of experience in events or tourism related roles.
  • Experience with project management is an asset.
  • Ability to multitask and prioritize assignments to meet deadlines.
  • General administrative duties as required while working from the Musicfest office.
  • Fluency in Windows & Mac operating systems & applications.
  • Valid driver’s license and clean driving record required.
  • Must be able to successfully complete criminal background check.
  • Oral presentation and public speaking skills essential.
  • Written and verbal communication skills essential.
  • Ability to exhibit diplomacy and professionalism under pressure.
  • Ability to solve problems quickly and appropriately.
  • Professional and presentable when meeting with sponsors and the board of directors.
  • Must be able to successfully complete criminal background check.

Hours and schedule will vary – evening and weekend work is required. We fully understand that this is a big commitment, which is why we ask that you carefully consider your availability before applying for this position.

Note: If the successful applicant shines, they may be asked back for our 2022 summer concert series.


Please send a cover letter and resume via email to:

Tracey Randall, General Manager: info@ptbomusicfest.ca
Subject: Host / Event Coordinator Position

NEW Application Deadline: Friday, July 23 at 4PM

30 hours per week

Preferred start date: August 3, 2021

End date: October 1, 2021

Applications will be screened and interviewed as received. No phone calls, please.

Thank you to all applicants. Only those selected for an interview will be contacted.

Peterborough Musicfest is an equal opportunity employer and is firmly committed to complying with all federal, provincial and local equal employment opportunity guidelines. Ptbo Musicfest strictly prohibits discrimination against any employee or applicant for employment because of the individual’s race, creed, color, sex, religion, national origin, age, gender identity or expression, sexual orientation, height and weight, disability, marital status, partnership status and any other characteristic protected by law.